Committee Meeting Monday 12th August, 19:00 Kingswood School
Minutes
Present: Tim Graham (TG), Mark Blackham (MB), Freddie Van Gerwen (FVG), Dudley Bartlett (DB), Pat Ost (PO), Shelley Pike (SP), Gordon Opie (GO), Stuart Hares (SH), Michelle Hares (MH), Jon Kirby (JK).
Apologies: Brian Thomas (BT), Phil Edmonds (PE), Grant Sable (GS), Andy Higgs (AH), Melanie Carosi (MC), Trevor Prentice (TP), Alanna Rice (AR), Mike Horton (MH), Yeng Ping-Ng (YPN).
1. Introduction From Chairman
The Chairman opened the meeting at 19:00.
2. Minutes Of Last Meeting
The minutes of the meeting of 8/7/02 were accepted as true record.
3. Matters arising
Unfilled posts:
Auditor - The standby auditor, Cliff Toghill will be contacted by (TG), as John Agate was unavailable to carry out the audit.
4th Team Captain - TG revealed that Martin Tranter could be convinced to fill the post of 4th team Captain. TG would call him to ask him.
Outstanding Match Fees:
Since the last committee meeting, FVG had received approximately an additional £50 in outstanding match fees. The topic will be closed on club day and it is hoped that stricter policy will prevent this situation from occurring again in future seasons.
Captains' Team Record Books
FVG has purchased the captains' team record books for inclusion in the Captains' packs.
Kit
AH has purchased new shirts and is liaising with SP to determine which numbers should be printed onto them. Unused numbers are being identified and made available. SP will ensure that all kit is ready and available in time for club day.
GO informed the committee that two new goalkeepers had joined the club, neither of which had their own equipment, and therefore asked about the possibility of purchasing one set of goalkeeping equipment. SP told the committee that she held one set of goalkeeper's equipment at home (ex Mens' 6ths) that could be used.
Summer League
City of Bath Ladies 1st XI had finished the season second after a poor performance in the final game of the season.
CoB Rascals won their league and would be promoted into the same league as the CobWebs who finished the season in the bottom half of the table.
CoB Buns finished comfortably in mid table.
Tours
The preparations for the veteran's tour to Alkmaar were in hand with AH but it appeared that the tour to Brussels had failed to take off.
Training
All indications from members of the club, were that the first Tuesday training session, had been a resounding success, and TG gave his thanks to SP and Glen Wright for their efforts. However, there had been a great number of members requesting that the training sessions be separated into independent male and female sessions.
After lengthy discussions the committee agreed that the sessions should be segregated with a warm down collective match at the end of the session. SP and GW would try to accommodate members' requests.
Members who train on Wednesday will not be prevented from attending training on Tuesday with the proviso that if numbers are excessive, they will assist SP and GW with the coaching.
PE had requested, via the Secretary, that the 2nd XI should be given the chance to train collectively. Again this request would be granted if SP and GW could accommodate it on a once per month basis. GO stated that it was in the best interest of both the 1st and 2nd XI to train together on Wednesdays.
At the request of GO, Wednesday training would again be restricted to ladies and men's 1st and 2nd XI training with the addition of selected promising youth players. GO will send out written invites to all players that he would like to attend the sessions.
Fixtures
The fixtures received for the Ladies teams had been found to be erroneous and no information was available for the friendly fixtures. SP agreed to liaise with AR to complete these as soon as possible. There was also no information available for mixed XI fixtures. TG agreed to contact YPN.
4. Officers Terms Of Reference
Terms Of Reference for team Captains had been circulated to the committee several days before the meeting for members to give feedback. No such feedback had been received so the documents could now be released to Captains in the Captains' packs.
5. Finance
The Treasurer announced that the Club finances are in a reasonable state and that he is still awaiting Summer League money from Captains.
The Treasurer has created a document outlining the Club's subscription and match fee policy and the limits of its insurance cover, that will be distributed to members on the Club Day along with the members proforma created by the Secretary.
These documents will be posted to any members not attending the Club Day.
6. Umpires
TP, who was unable to attend the meeting, had passed on his request that any new umpires that required to be watched for accreditation contact him to arrange. No further update was available. JK informed the Committee that due to ill health he will not be able to umpire this season.
7. Social
MH had begun to distribute leaflets publicising the Club Day. MB has produced a poster that will be posted up in local libraries, shops and schools on the weekend of 17th August.
8. Disciplinary Panel
TG announced to the members that a three-member panel would be established to oversee disciplinary matters. It was suggested that the President and the Chairman should take two seats on the panel and that a senior female member should take the other. It was suggested that Kelly Nolan, who is seen to be a very level headed and rational member should be approached by TG, with a view to filling the final seat on the panel.
Note: Immediately following this meeting Kelly Nolan agreed to sit on the committee.
No further action required.
9. Coaching Coordination
It had been suggested that in order to make coaching more organised and therefore fulfil Club Mark requirements, that a position of Coaching Coordinator be created. GO volunteered to temporarily take up this post with the proviso that the role does not escalate to become overly time consuming. It was agreed that initially the role would mean that the number of coaches and their qualifications are checked at the beginning of the season to determine if they are sufficient to fulfil the Clubs' coaching commitments.
10. Club Handbook
JK and TG would work together and liaise directly with MB's wife Melanie, to produce the club handbook, hopefully in time for club day.
DB will contact the Bath Chronicle to publicise the club day and invite them to attend the day.
JK committed to produce a newsletter at least once every 10-12 weeks. JK also requested that the newsletter be a regular item on the monthly meeting agenda as a way to collect news items from members and Captains. This was agreed.
11. Sponsorship
TG told the committee that he had been in discussion with our current sponsor John Moore Sports (JMS) about the terms of the sponsorship deal. TG found that the terms of the sponsorship were the provision of £5000 worth of kit over a period of 5 years. Richard Moore had graciously offered to step aside, by terminating the deal, should the Club find a substantially higher sponsorship deal. Should this be the case all members agreed that JMS had been very generous to City of Bath HC in the past and that links should be maintained. MB is actively seeking further sponsorship.
12. Report From The
Development Committee
MB gave a handout to all members present and gave a brief report on the current status of developments. MB told the committee that the development committee was making progress with the Club Mark documentation and a sponsorship proposal had been created and approved by TG.
MB also told the committee that he would be attending the second meeting with Kingswood School on Friday 16th August along with BT and AH.
13. Any Other Business
PO announced that junior training would begin on 15th September. PO gave MB a brief outline of the training and asked that he produce a poster to publicise the sessions.
DB voiced concerns over the level of insurance cover for umpires. FVG told the committee that the club has insurance provided by the regional hockey association for up to 10 unnamed umpires.
14. Next Meeting
The Chairman set the date for the next meeting as Monday 2nd September, 7pm at Middle House Kingswood School.
The meeting was closed at 20:15