Committee Meeting Monday 7th October, 19:00 Kingswood School
Minutes
Present: Tim Graham (TG), Freddie van Gerwen (FVG), Dudley Bartlett (DB), Alanna
Rice (AR), Pat Ost (PO), Mel Carosi (MC), Jon Kirby (JK), Trevor Prentice (TP),
Mike Horton (MHo) John Lippiatt (JL), Stuart Hares (SH), Sean Sutton (SS),
Grant Sable (GS), Shelley Pike (SP), Michelle Hares (MHa), Penny Bromley (PB),
Yeng Ping-Ng (YPN), Alanna Rice (AR).
Apologies: Brian
Thomas (BT), Mark Blackham (MB), Gordon Opie (GO), Andy Higgs (AH), Phil
Edmonds (PE),
Action
1. Introduction From Chairman
The Chairman opened the meeting at 19:00.
2. Minutes Of Last Meeting
The minutes of the meeting on 12/8/02 were accepted as a true record
3. Matters arising
TG confirmed the agreement of Cliff Toghill
to act as Club Auditor and that Kelly Nolan had agreed to serve on the
Disciplinary Panel.
4. Finance
Update
· FVG reported that
the Club has £876.84 in the bank.
· Public Liability
Insurance has been established for the Club.
· Approximately 60
subscription forms have been sent out but there is probably the same number
again to be actioned. FVG and MB to liaise over names of active members and FVG
to liaise with captains over other people actually playing in Club teams. <Action
FVG/MB/Captains>
· There will be a
100 Club draw at the Race Night on 19/10/02.
<Action
FVG/AH/MHo>
Officers’ and Coaches’ Subscriptions
· Glen Wright &
Sally Divall have been sponsored by the club to the tune of £40 to become
coaches and need to repay the Club by taking coaching sessions. PO and PB to
contact Sally to ensure she helps on Sunday mornings.
<Action PO/PB>
· The following
officers were established as being exempt from subscriptions as repayment for
their time and telephone costs:
Chairman (TG),
Secretary (MB), Treasurer (FVG), Match Secretaries (DB/AR), Fixture Secretary
(MC), Club Coach (GO), Umpire Coordinator (TP) and all Captains.
· Other coaches are
not exempt from subscriptions but will be supported by the Club in financial
contributions towards further courses and in incidental expenses. To this end
FVG undertook to liaise with MB in seeking financial support from B&NES
towards the purchase of a Club Coaching Manual.
<Action
FVG/MB>
5. Umpiring
Assessments
TP to try to
arrange for YPN and Natalie Retallick to complete their 3 watched games, with a
view to being assessed as soon as possible. <Action TP>
Insurance
Following the
ending of the EHA insurance scheme which covered umpires and coaches TP
explained that the Club’s Public Liability insurance would cover qualified Club
umpires and coaches when umpiring Club matches or coaching club members. He
agreed to check on the position of non-qualified umpires and coaches. He also
pointed out that most people with a household contents policy would also be
covered under the Public Liability clause included with their policy. Members
umpiring or coaching outside the club would have to ensure relevant insurance
was in place. <Action TP>
Rules Discussion Evening
Following an offer
from the Avon and Somerset Hockey Umpires Association to provide a speaker for
an evening discussion on rules and their interpretation, TP agreed to arrange
an evening for a Monday or Thursday before Christmas.
<Action TP>
6. Coaching
Senior
GO and SP reported
that adult coaching was working well and this was endorsed by all members
present.
Junior
PO had alerted
people that he and Nigel Butt needed support on Sunday mornings to cope with
the number of juniors attending. It was agreed that JL and SP/MHa would speak
with their respective teams at training to arrange a rota system whereby 1st
and 2nd team members helped with junior training on Sunday
mornings. <Action JL/SP/MHa>
7. Social Events
Race Night on 19/10.
MHo explained the
workings of the evening. Sponsorship was likely from Crest Home Improvement,
Helphire, Spinning Ball, The Boatman & Blakedown. Three more commercial
sponsors were being sought. The entry fee on the night would be £2 and it was
anticipated that the sale of horses would cover all costs. Each Club team is to
provide 4 people to run the Tote for each race. <Action MHo/Captains>
Quiz Night on 16/11.
DB agreed to act as quizmaster. <Action DB>
8. Publicity
JK had issued Newsletters for all teams
although some Captains were not aware of this. They were all asked to check the
Club notice board and ask JK for replacement Newsletters if necessary. JK
agreed to produce another issue before Christmas and asked all captains for
reports and information. <Action JK>
TG reported that the Club handbook was at
the printers and would be available by the end of the week. It was agreed that
JK would start work on next year’s handbook in July to ensure its production by
the start of the season, is possible.
9. Club Quest
TG reported on behalf of MB that at a
meeting MB had had that morning with B&NES they had been extremely impressed
with the set-up of the Club and were very keen to present the Club with the
Bronze Award at the Club Dinner on 14/12, even if certain minor details still
needed to be completed. It was requested that the Minutes record the very
considerable time and effort that MB had put into this application and the
Committee’s great appreciation of that.
10. Development
TG read a report from MB that BT, MB and AH
had met with Robert Carlton Porter and others at Kingswood School and BT had
been asked to draw up a project/business plan. MB and AH were working with
Robert Carlton-Porter to ensure that Club members would not be charged high
membership fees to use the ancillary facilities of the new establishment. FVG
then explained the plans behind a large-scale citywide raffle to be undertaken
in 2003 with the draw to be possibly held at a Club event in the summer.
11. Any Other Business
MHa reported on a shortage of women goalkeepers and that she had
advertised within the University for recruits.
There is a shortage of goalkeeping kit among the women’s teams and MHa
agreed to liaise with AH over the acquisition of new kit. <Action MHa/AH>
DB asked if the Club would support the
traditional indoor tournament at Exeter (£150 fee) and the Buccaneers-organised
indoor league (£150 fee). It was agreed that the Club would pay the entry fee
for the former but no further expenses, and that the participants in the latter
would be charged a match fee sufficient to cover the cost.
<Action FVG/DB>
PO reported on a clash of dates with a
tournament in February. MC agreed to investigate. <Action PO/MC>
Members asked when floodlights were due to
be installed at Kingswood. TG agreed to ask GO. <Action TG>
12. Next Meeting
The date of the next meeting is to be
arranged. The meeting closed at 20.05.